Learn how to implement a tax tech strategy to streamline compliance, reduce errors, and gain insights into your tax data. Enhance efficiency and reduce risks.
Tax technology refers to the use of software, tools, and digital platforms to manage and streamline tax-related processes within an organization. This field combines tax expertise with technological solutions to automate, enhance, and simplify various tax functions, from compliance and reporting to planning and analytics.
Tax technology initiatives can be relevant for all parts of a tax function including transfer price and corporate tax. However it is particularly important for managing indirect taxes due to the complexity, the volume of data and transactions, and frequent changes in regulations that characterize these types of taxes.
However it is not an end in itself. It is a means to ensure that a business is fully compliant in the places where they operate, in the most streamlined and error-proof way possible.
As each business is different, the pain points that prevent a business from reaching this goal can vary widely. The tax function of each business must create its own tax technology strategy that takes into account the challenges that it faces.
Key takeaways
Put simply, indirect tax technology automates indirect tax management, ensuring compliance, reducing errors, supporting strategic decision-making and empowering tax teams, especially for businesses with complex tax obligations or high transaction volumes.
Some of the most common use cases of indirect tax technology are the following:
The goal of indirect tax technology is to solve problems for tax departments. However because all businesses are different, each tax department may have very different pain points.
For example, perhaps your business has grown through mergers and acquisitions and each acquired entity has a different ERP system, making data fragmentation and data management a huge concern. This may cause huge issues with managing VAT returns and other reporting requirements or finding useful information for audit defense.
Or, take for example a business involved in ecommerce with thousands of transactions per day. It is functionally impossible to have someone behind each transaction manually picking a tax code that produces a certain tax result. For businesses with very few but high value transactions, it may be possible to muddle through using a more manual approach (although it is rarely advisable).
Before any tax transformation, it's crucial to assess your organization's current indirect tax landscape and tax operations. Your indirect tax technology strategy is crucial and will affect many stakeholders, from tax analysts to the c-suite of the business.
This assessment involves a thorough evaluation of existing processes, technology, and pain points.
Defining clear objectives is key to guiding your strategy and ensuring it aligns with your business goals. Consider the following objectives:
A well-defined technology roadmap is the backbone of your tax department’s indirect tax strategy. It outlines the path from your current state to your desired future state.
Purchasing the right tax technology solution is necessary but not sufficient. It is crucial that your teams are trained and that you monitor this technology to ensure that it continues to address your pain points.
Artificial intelligence is a term that is thrown around a lot these days. Just like tax technology in general, it is not an end in and of itself. A tax technology solution with AI won’t solve all pain points simply because it has AI; it's vital to examine what the AI’s function in the tax technology process is and whether it is actually addressing a gap that existed previously.
This is new territory in indirect tax technology, but we have seen some powerful applications of AI:
Tax technology is undergoing a significant transformation, driven by rapid advancements in digital tools and data analytics. As businesses face increasingly complex tax regulations and compliance requirements, the future of tax technology promises to bring more sophisticated, efficient, and integrated solutions. Here’s a glimpse into where tax technology is heading:
Tax technology is rapidly evolving to address the increasing demands for real-time reporting and e-invoicing requirements, driven by regulatory changes and the need for greater transparency and efficiency in tax administration.
E-invoicing solutions are improving with respect to scalability and useability. As more countries create these requirements, tax technology solutions need to keep pace. Easily integrating many countries in a short period of time, standardizing dashboards and error messages, and reducing friction in the invoicing and reporting process is becoming a must have.
Tax technology providers are also moving in the direction of including features for real-time validation of invoice data against regulatory requirements. This ensures that invoices meet the necessary standards before they are submitted to tax authorities.
Legacy tax technology providers tend to offer an out of the box solution that may not work well for all businesses. The future of tax technology will offer more personalized and customizable solutions tailored to specific industry needs and business requirements, enhancing their relevance and effectiveness.
Data analytics tools enable more sophisticated reporting and visualization of tax data, helping organizations to better understand their tax position and make informed decisions.
This can be translated to interactive dashboards, which provide real-time insights into tax liabilities, compliance status, and key performance indicators, enhancing visibility and strategic planning. This information can be powerful, and can support tax leaders being viewed as business partners, not just as a compliance function.
Businesses have become more global in the past few decades, and this trend is only accelerating. One of the biggest drivers of this is ecommerce, which has revolutionized global trade.
Tax authorities have caught up and have created new obligations on non-resident businesses. This means businesses operating globally need to be able to calculate tax in many or all places where they operate.
Tax calculation isn’t limited to finding the right rate however. Customer tax IDs must often be validated, and the tax collected needs to end up on a tax return. How you choose to manage this can make the difference between a streamlined and accurate process or a manual, time consuming, and error-prone process.
Fonoa is the first global tax automation platform that allows you to validate tax IDs, calculate taxes, generate invoices and e-invoices, report transactions and file your tax returns through a single solution.
Talk to us and learn how Fonoa can help your business automate global tax compliance.
A step-by-step framework to help businesses manage their indirect tax filings and achieve compliance in a streamlined, efficient, and scalable manner.