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Ecuador has mandatory electronic invoicing for all taxpayers, including non-residents meeting specific thresholds. Businesses must generate XML invoices, obtain authorization from the Internal Revenue Service (SRI) and use a digital signature for authenticity. E-invoices should be sent to the SRI within 24 hours, and taxpayers must store both the XML file and SRI acceptance message.
Fonoa offers a complete solution with plug-and-play capabilities for global e-invoicing requirements, including those in Ecuador. Our innovative platform ensures seamless implementation and easy compliance with tax regulations globally. We provide excellent customer service with support at every step of the process. Our unified API enables quick implementation, and we can offer assistance in just a few weeks.
Handle sequence numbering
The sequence number is one of nine inputs used to generate the Unique Access key (clave), that SRI will use to authorize the document. Regarding serial numbers, this regulation states that these 9 digits must be completed i.e. 999999999 before starting a new one 000000001.
This number is to be unique per issuer (i.e RUC, Branch, POS) and document type. So Credit notes, Invoices etc have their own sequences.
Fonoa will handle the sequential number generation and automatically generate the Unique access code “Clave de acceso única” for each document. To do so we use the method called “Module 11”, with a weighted check factor; this error detection mechanism will be verified at the time of receipt of the invoice.
Unique Access key (Clave de acceso única)
Fonoa automatically generates a unique access key of 49 numerical digits. This key is automatically generated by Fonoa and serves as the document's unique identifier and authorization number. Based on this key, the SRI will generate the response authorizing or not the invoice or electronic document sent by the taxpayer.
Generate a printed representation (RIDE)
The current regulations for electronic invoices in Ecuador require specific provisions for the printed representation of electronic receipts (RIDE). This representation must contain a barcode adhering to the GS1-128 international standards and comply with the format specified in annexes 2 and 7 of the technical data sheet of the user manual. Also, Fonoa uses a suggested format for the physical representation of electronic invoices. See below how your invoices can look.
When it comes to formal PDF content requirements, Fonoa enables a PDF generation within its standard global template, which incorporates details such as the issuer's RUC, full names and addresses, VAT amounts, and rates, among others. The design and layout of the physical representation of electronic invoices complies with all requirements in Ecuador, while we also offer customization of the template to meet unique business needs, such as using your own colors, fonts and logos.
Frequently Asked Questions
Electronic receipts must be transmitted from the moment the receipt is generated or within a maximum of 24 hours after it has been generated, in accordance with the provisions of the Resolution NAC-DGERCGC18-00000233.
The Electronic Signature is the data in electronic form consigned in a data message, attached or logically associated to it, and that can be used to identify the owner of the signature in relation to the data message, and indicate that the owner of the signature approves and acknowledges the information contained in the data message.
With the electronic signature, different types of transactions can be carried out over the Internet without the need to travel or queue, thus speeding up procedures and increasing transparency, which translates into significant savings of time and money, reduction of environmental impact , and teleworking is promoted.
Yes, The electronic signature has a period of validity that is defined by each certifying entity at the time of its issuance.
The application automatically notifies the email informed at the time of generating the receipt. If you need to resend the receipt, you can do so using the Send by mail option in the Administration option of the Receipts menu.
The printed representation of the electronic receipt (RIDE) has the same validity as the electronic document as long as its information is the same as that contained in the XML file.
The printed representations of the electronic vouchers must comply with the requirements of the Regulation of Proof of Sale, Retention and Complementary Documents and the Technical Data Sheet of Electronic Vouchers. For its validity, the information in the fields that it shows must be the same as the electronic receipt it represents (XML).
Yes. Both issuer and receiver must retain (archive) electronic invoice (XML) for seven (7) years
The issuer must successfully send the files (XML + RIDE) of the e-ticket to the email provided by the receiving acquirer or buyer.
When the receiver does not provide the sender the email, he must print and deliver the RIDE via post.
It is not necessary to include the buyer's identification. Only when the transaction exceeds $50 dollars should the buyer's name and RUC or ID number be registered or at the buyer's request to support costs and expenses. In the cases in which the transaction does not exceed $50 (two hundred USD), the legend "FINAL CONSUMER" may be entered, provided there is the consent of the purchaser.
I.e. 998739001, 998739002, 000000001, 000000002?
No, we will need to continue with the sequence of numbers, which shall be a 9-digit number. Only once the taxpayer reaches the number 99999999999, will it start again from 000000001.
Unless the client decided to open a new POS number for Fonoa transactions, i.e. 001->002 in such a case Fonoa will begin a new sequential number from 000000001.